ESC
Getting Started
Installation
Install Çolpan on your Windows computer and get started.
First Search
Make your first search in UDF files with Çolpan.
Interface Tour
Detailed walkthrough of the main Colpan interface, panels, and status indicators.
CQL Query Language
CQL Basics
Make powerful searches with Çolpan Query Language (CQL).
Advanced Queries
Build complex CQL expressions with grouping, exclusions, and professional search patterns.
Query Examples
Ready-to-use CQL examples for common legal research scenarios.
Features
Profile Management
Organize work with up to five independent profiles and isolated settings.
Directory Management
Add, exclude, and maintain searchable folders for each profile.
Indexing System
How Colpan builds and refreshes indexes for fast searching across large archives.
Search and Filtering
Indexed, instant, and external-index search flows with file/path/date filters.
PDF Viewer
Use the integrated PDF viewer for preview, navigation, search, and printing.
AI Query Assistant
Generate CQL queries from natural language with CF Worker or OpenRouter modes.
Results List
Understand columns, sorting, selection, and batch workflows in search results.
Manticore Search
Advanced full-text search mode with BM25 ranking for richer relevance ordering.
System Tray
Run Colpan in the background with tray controls and quick restore options.
Document Conversion
Convert UDF and office files to PDF/UDF with Java or native conversion flows.
Themes and Appearance
Customize theme, preview position, and interface behavior for your workflow.
Reference
Keyboard Shortcuts
Complete reference of productivity shortcuts in Colpan.
Troubleshooting
Common issues and practical fixes for startup, indexing, search, and conversion.
Frequently Asked Questions
Common questions about installation, indexing, search behavior, and privacy.
Technical Reference
Reference for folder layout, index artifacts, logs, and operational parameters.
LLM Quick Guide
Canonical links, response rules, and practical usage notes for Colpan-focused AI assistants.
MCP Integration
MCP bootstrap layer for Colpan, current status, usage model, and roadmap.
Legal
Privacy Policy
Privacy and data handling principles for Colpan desktop features, including optional AI assistant modes.
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Features

Document Conversion

Convert UDF and office files to PDF/UDF with Java or native conversion flows.

Overview

Colpan supports multiple conversion routes for legal workflows.

Supported Conversion Routes

InputRouteOutput
UDFdirect converterPDF
RTFRTF -> UDF -> PDFPDF
FODTFODT -> UDF -> PDFPDF
DOCX/DOC/ODTLibreOffice -> RTF -> UDF -> PDFPDF
DOCX/DOC/ODT/RTF/TXT/HTMLdocument-to-UDF flowUDF
PDFWord-based conversion flowUDF

Conversion Engines

Java Daemon

Best compatibility for complex legacy UDF rendering.

Native Converter

Faster startup with lower runtime overhead on many workloads.

Tools Menu Workflows

Convert Document to UDF

Tools -> Convert Document to UDF...

Use this for mixed office/text inputs:

  • DOCX
  • DOC
  • ODT
  • RTF
  • TXT
  • HTML

Convert Document to PDF

Tools -> Convert Document to PDF...

Useful when you want direct PDF output from office/text formats.

Convert PDF to UDF

Tools -> Convert PDF to UDF...

Notes:

  • uses Word conversion bridge
  • requires Word 2013+ on Windows
  • intended for special round-trip scenarios

Stability Tips

  • Keep fonts installed and up to date.
  • Ensure LibreOffice is available for office-chain conversion.
  • If output is corrupted, retry after restarting the app/conversion service.

Common Problems

  • missing LibreOffice path
  • unsupported legacy formatting edge cases
  • temporary file permission issues

See Troubleshooting for detailed recovery steps.